Stop 8093
Continuing Education Building
1001 N. 7th Ave. Suite 202
Phone: (208) 282-3182
Fax: (208) 282-4682

 

Department Name Here

Purchase Cards

The purpose of the Purchasing Card Program is to streamline and simplify the requisitioning, purchasing and payment processes for small dollar transactions. The Program is designed to facilitate the approval process and reduce the paperwork of procurement procedures such as purchase orders, petty cash, check requests and expense reimbursements. The goals of the Program are to:

In order to ensure the ongoing integrity and success of the Purchase Card Program, Internal Audit conducts reviews of purchase card (P-Card) transactions.   Reviews are initiated through a random selection of P-Card holders and/or due to factors such as high volume purchases, potential policy infractions and/or the appearance of unauthorized purchases.

The review process includes the following:

The Purchase Card program requires card holders to maintain adequate records and to follow P-Card policies.  Adequate records should include: itemized receipts, invoices, packing slips, Log Record Tracking Sheets, and other supporting documentation.  To ensure a smooth review, Internal Audit recommends cardholders or business offices maintain tracking sheets in chronological order with all supporting documentation attached.

Internal Audit reviews P-Card transactions to determine compliance with University policies, appropriateness of purchases, and adequacy of internal controls.  Potential policy violations that may be identified during the review include, but are not limited to (please see the P-Card Manual on Purchasing Service's website for a complete list):

Internal controls represent policies or procedures put in place to safeguard assets, provide reliable financial information, promote efficient and effective operations and ensure policy compliance.  Some of the most important internal controls related to purchase cards include, but are not limited to:

Internal Audit strives to keep disruption to your office at a minimum during the review process. Please contact Nick Shiosaki at 282-3046 or email at shionichl@isu.edu if you have any questions, concerns, or ways we can improve our processes.