Guidelines for on-campus interview costs
November 20, 2003
To: Department Chairs College of Arts and Sciences
From: James R. Pratt, Dean, College of Arts and Sciences
Re: Guidlines for on-campus interview costs
Each year we host a number of prospective faculty during on-campus interviews. There are substantial costs associated with recruiting, and we need to be careful about how we spend our recruiting funds. Accordingly, I would like you to use the following as guidelines for costs associated with recruiting. These are similar to guidelines used in the past.
1. Airfare. Airfare costs are limited to $600. Special circumstances exceeding this limit require dean's approval. Departments should communicate this limit to candidates. First class travel is prohibited. Candidates should make travel arrangements and pay for the ticket themselves. Giving candidates 2-3 weeks lead time will usually assure that airfares are within the limit. We can reimburse candidates for airfare on the same day they are interviewed if the department pays the $50 walk through charge.
2. Lodging. We prefer using Econo Lodge or the Pond Student Union rooms to reduce costs. Please contact the dean's office if there are special circumstances. Anything above the $45.95 will be paid by the department.
3. Meals. In general we will pay for group meals as follows. We normally reimburse based on the per diem meal allowances for up to five people plus the candidate. Departments may reimburse, at their discretion, for amounts over these limits by using departmental funds. These limits include gratuities.
• breakfast: $7.50/person up to $45.00 maximum for 6 people.
• lunch: $10.50/person up to $63.00 maximum for 6 people.
• dinner: $16.50/person up to $99.00 maximum for 6 people.
For evening receptions, the reimbursement limit is $100.00 regardless of the number of people attending.
Please contact the dean if there are special circumstances that require attention.