Q: What is an audit?
A: A Degree Works audit is a review of past, current and planned coursework that provides information on completed and outstanding program requirements necessary to complete a degree/major/minor/concentration area. The audit is divided into block requirements such as Degree, General Education (Core), and Major Requirements. Each block works like a checklist that has boxes that are automatically checked when a requirement is met.
Q: How current will my information be in Degree Works?
A: The information in Degree Works is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in Degree Works tomorrow.
Q: Are my grades visible in Degree Works?
A: Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works.
Q: Can I see a list of all of the classes Iíve taken?
A: Yes. On the Worksheet tab, click on the Class History link at the top for a list of courses taken at ISU as well as any transfer courses.
Q: Does Degree Works include my AP credit and transfer work?
A: Once AP scores are received from the College Board and credit is granted they are posted to the student record and will appear on the audit. Likewise, transfer work if articulated by the Office of the Registrar will also appear.
Q: Why are my courses still in the In-Progress section of the audit when I already received grades?
A: Each term Degree Works will reset the In-Progress term to the upcoming term. This will happen the day after completion of grade processing.
Q: How do I know what classes I need to take?
A: Your audit will outline courses needed to meet degree, major, minor, and/or concentration area requirements within each specific block. You may use this information to discuss your semester course plan with your academic advisor.
Q: I think my audit is incorrect. What should I do?
A: Please ask your advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:
- My major is wrong on my audit.
- If you have not officially changed your major, contact your current advisor for instructions. If you have already officially changed your major, the Degree Works audit will only display your active degree audit. If your change is effective for a future term, the change may not reflect until that term.
- The requirements for my major are wrong.
- Look at the catalog term that appears on the major requirements block of the audit. According to our records this is the catalog that you are using to complete your major requirements. If you believe you should be using older or newer catalog requirements, contact your advisor.
- My transfer courses don’t appear in the right place.
- If you are concerned about a transfer course that should be applying in the audit, contact your advisor.
- Classes are not applying in the “right” place.
- Degree Works uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses. If you have further questions, please contact your advisor.
- My advisor or department chair gave me permission to substitute a course, but it’s not showing on my audit.
- Talk with your advisor. Advisors can request to the designees of the Deanís Office an exception to the standard requirements. Once exceptions are approved by the Dean’s office of the given school and forwarded to the Office of the Registrar, the change will appear on the audit.
- My minor is missing from my audit.
- If you have not officially declared your minor, contact your current advisor for instructions. If you have already officially declared your minor, your department may still be updating your records. Please contact your department for a status of the change.
- My major requires me to complete a concentration area but it didn’t appear on the audit. What’s wrong?
- If you have not officially declared your concentration, contact your current advisor for instructions. If you have already officially declared your concentration area, your department may still be updating your records. Please contact your department for a status of the change.
If none of these problems describe your situation, or if you need additional help identifying whatís wrong, contact your advisor. If the advisor believes a technical error exists on the audit, they will email the .
Q: I have been cleared for graduation, but Degree Works says that I havenít completed all my requirements. Does this mean that I wonít be able to graduate?
A: Not necessarily. This can be a timing issue such as posting of grades for the current term. If you have followed through on any requirements you were told to complete, you should still be on track for graduation. Contact your advisor as soon as possible.
Q: When should I look at my degree audit?
A: At least four times a semester. You should always review your audit:
- Before you meet with your academic advisor to discuss registration for an upcoming semester.
- After you register to ensure that the courses you selected applied to your requirements like you thought they would.
- After your grades for each semester are posted.
- Any time you make a change to your schedule or major.
Q: How is my degree audit different from my transcript?
A: Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.
Q: How does Degree Works decide where to place courses that I’ve completed?
A: Degree Works looks at your program holistically, and places each course using a “best fit” scenario. The “best fit” process will not always be perfect, particularly when multiple possibilities exist. Classes may apply to different sections as you take more courses. If you have a course that does not appear in the area in which you expected, please contact your advisor for assistance.
Q: Degree Works placed one of my courses in two different places. Is that okay?
A: In most cases, yes. Degree Works is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, contact your advisor.
Q: I earned credit before I came to Idaho State University. How does this appear on my audit?
A: In most cases, classes were coded during the admissions process so they would be placed on your audit as transfer work. If your audit does not look like you expected, please contact your advisor.
Q: Are there requirements for graduation that Degree Works doesn’t check?
A: A few. While Degree Works has been designed to check almost everything that you must complete to qualify for graduation, there may be additional requirements for your major that must be completed as well. You should use Degree Works in conjunction with ISU’s catalog and any information that your major department provides to ensure that you remain on track for graduation. If you have questions about any additional requirements for your major, talk with your advisor.
Q: My advisor petitioned to waive/substitute a course. How will that course appear on Degree Works?
A: After it is approved by the Dean’s Office, the designee will record the exception. The course you completed will fulfill the requirement, and an additional line will appear under it that explains why the exception was entered.
Q: I’m pursuing two degrees (a BBA and BS, etc). Only one appears on the audit. How can I check the requirements for my other program of study?
A: Look at the degree information next to your name at the top of the screen. You’ll notice that the degree box has a drop-down arrow. Use this to select your second degree.
Q: I repeated a course and I don’t understand how it appears on the degree audit. Can you explain this to me?
A: If you successfully repeat a course, only your last attempt counts toward degree requirements. The earlier attempt(s) will be placed in a “Insufficient” category at the bottom of your audit. The courses in this area do not count toward your total hours, and they cannot be used to fulfill requirements.
Q: Iíve seen the ‘@’ symbol in several places on my audit. What does this mean?
A: This is a wild card in Degree Works. If the @ sign appears with course numbers after it (i.e., @ 1000:4999), it means that you can take any subject area with that level (a 1000-4000 level course from any subject area). If it appears after a subject prefix (i.e., PSYC @), it means that you can take any course with that subject prefix (any course in Psychology).
Q: I want to change my major. How can I see what would be required if I made this change?
A: You can use the "What if" option on the Worksheet tab to produce a What-if audit using criteria you select. Please be sure to select a Degree, Catalog term and College. What-if audits do not guarantee that you will be able to major in the area you select. If you decide you'd like to change your major, contact the department/school or college office of the new major for information and instructions.
Q: Who should I contact if I still have questions or disagree with the audit?
A: Please contact your academic advisor.