ARTICLE II - Purposes and Limitations
ARTICLE III - Organization
ARTICLE IV - Membership
ARTICLE V - Governing Body
ARTICLE VI - Acquisition and Management of Property and Funds
ARTICLE VII - Standing Rules and Operating Procedures
ARTICLE VIII - Officers
ARTICLE IX - Meetings
ARTICLE X - Voting and Quorum
ARTICLE XI - Rules of Order
ARTICLE XII - Committees
ARTICLE XIII - Restrictions
ARTICLE XIV - Official Publication
ARTICLE XV - Records
ARTICLE XVI - Bylaws Amendments
The name of this organization is Association of Information Technology Professionals Student Chapter of Idaho State University hereinafter referred to as the "Student Chapter".
ARTICLE II - Purposes and Limitations
Section 1 - Purposes
The purposes of this student chapter shall be those purposes as set forth in the Articles of Incorporation and Association Bylaws of Association of Information Technology Professionals (AITP), hereinafter referred to as the "AITP" and:
1.01 To develop a better understanding of the nature and functions of information technology.
1.02 To promote sound general principles in information technology and to study technical methods with a view to their improvement.
1.03 To study equipment related to information technology.
1.04 To disseminate generally, by all appropriate means, all fundamentally sound principles and methods of information technology.
1.05 To supply to its members information of the most current methods, and assist them in solving their individual problems.
1.06 To foster among students a better understanding of the vital business role of information technology, the Proper relationship of information technology to management and the necessity for a professional attitude among information technology professionals in their approach to an understanding and application of the principles underlying the science of information technology.
Section 2 - Limitations
2.01 All actions of the student chapter shall be consistent and in conformance with AITP's documents and practices.
2.02 The student chapter shall not obligate or otherwise make AITP liable for any expenditures or commitments, unless such expenditures or commitments shall first have been approved by AITP.
2.03 The student chapter shall not undertake any action or practices which would cause it to be no longer eligible for exemption from the payment of federal income taxes as a tax exempt organization within the meaning of section 501(c)(6) of the Internal Revenue Code of 1986 as amended, or the corresponding provisions of any future United States revenue law.
2.04 Neither the student chapter, AITP, or any of the local chapters of AITP, shall pay, assume or become responsible for the personal or unapproved debts or liabilities of any individual member of the student chapter.
Section 1 - Student Chapter Organization
1.01 The student chapter is a student group sponsored by the Boise, Idaho chapter of AITP (Chapter #169). The student chapter (Chapter #2018) was chartered by AITP with approval of the AITP Board of Directors following submission of its Bylaws to Headquarters and their approval as prescribed in Article XVI.
Section 2 - Student Chapter Requirements/Limitations
2.01 Organization status is recognition by AITP that a group of students at Idaho State University is seriously interested in information technology as a profession, and that AITP is willing to assist this group in accomplishing its objectives.
2.02 This student chapter is not an agent or representative of AITP. AITP is in no way responsible for any of its actions, conduct or liabilities.
2.03 The Bylaws and Operating Procedures of this student chapter shall not be in conflict with AITP Bylaws.
Section 3 - Revocation/Dissolution
3.01 AITP, by action of the Board of Directors, may revoke the charter of the student chapter:
- after a request of the student chapter or
- if the student chapter violates the substance of spirit of AITP Bylaws and Policies.
Section 4 - Relationship to School, College or University
4.01 The student chapter must have a full-time ISU faculty or staff advisor who is a member of the sponsoring local chapter of AITP. The application for affiliation must be signed by the student chapter advisor (AKA coordinator).
4.02 In all cases, the student chapter must meet the requirements for student groups of its school, college or university.
4.03 The student chapter at all times must maintain the Conditions of Recognition as set forth by the Association Students of Idaho State University (ASISU).
Section 1 - Student Membership
1.01 Student chapter membership shall be granted to any student who is currently registered (full-time or part-time) and enrolled in at least a two(2) year degree program related to the field of information technology whose membership is accepted by AITP.
1.02 Student chapter membership shall not be granted to any student who is on academic or social probation.
1.03 This organization will not deny membership to any person on the basis of race, religion, sex, gender, sexual/affection orientation, disability, age, marital status, veteran status, ethnicity, national origin, color, language or creed.
Section 2 - Application for Membership
2.01 Application for student membership with annual membership payment shall be submitted to the Board of Directors of the student chapter. The Board of Directors will submit the application and annual membership payment to the national offices of AITP. Scholarships and payment of member dues may be awarded only after majority vote by the student chapter body.
2.02 Applications for student membership may be rejected only for failure to comply with the requirements set forth in these Bylaws or failure to comply with additional requirements which may be imposed by the administration of the school, college or university of the student chapter.
2.03 Each voting member of the student chapter will be required to pay a fee of thirty-five dollars ($35.00) per year.
2.04 Each voting member of the student chapter will be required to sign the annual membership roster required by ASISU.
Section 3 - Suspension or Termination of Membership
3.01 The student chapter Board of Directors shall have the power to suspend or expel any member for conduct considered to be contrary to the best interests of the student chapter. Such action is to be taken only after due notice, in writing, has been given to the member in question, and, when taken shall be reported immediately to AITP headquarters and sponsoring Chapter President.
3.02 The membership of any member who becomes ineligible or fails to meet the requirements for membership shall be canceled. There will be no refund of fees for a cancelled membership. Re-application must be made before the member may be reinstated.
3.03 Any student caught cheating on an assignment or examination, or suspended from the college for any reason, are grounds for dismissal from the chapter.
The governance of this student chapter shall be vested in its Board of Directors.
Section 1 - Board of Directors
1.01 The Board of Directors of the student chapter shall consist of the elected officers.
1.02 The Board of Directors shall manage the affairs and assets of the student chapter.
Section 2 - Election and Term of Office
2.01 Officers shall be elected prior to the end of the student chapter administrative year by the student chapter membership. An officer shall serve for a term of one (1) year and until his or her successor is elected. Officers may not be reelected to the same position. Newly elected officer shall take office on the first day of the new administrative year.
The administrative year shall start on the first day of January.
2.02 Election of officers shall occur at the annual student chapter business meeting.
2.03 Candidates for office shall be members of the student chapter, as proposed by the Nominating Committee, plus those members nominated from the floor. All candidates shall be identified in the student chapter publication prior to the date when elections are to occur, specifying the position they desire.
2.04 A majority vote of those present and eligible to vote is needed to elect. If a majority is not attained, the candidate with the least number of votes is eliminated from consideration and another ballot shall be take. Elimination of candidates, having the same number of votes, cannot occur, if it automatically leaves only one candidate for the next ballot.
Section 3 - Removal of Officers
3.01 Any officer or director of the student chapter may be removed by the persons authorized to elect or appoint such officer or director whenever in their judgment the best interest of the student chapter and the AITP will be served. Removal requires a two-thirds (2/3) majority vote of the appropriate body at a regular or special meeting, following notice that a purpose of the meeting is to remove the officer(s) or director(s).
Section 4 - Vacancies
4.01 In the event of a vacancy the remaining members of the Board of Directors shall appoint a replacement to fill each vacancy until the next annual election.
ARTICLE VI - Acquisition and Management of Property and Funds
Section 1 Management of Assets/Funds
1.01 The student chapter Board of Directors shall manage and control the assets of the student chapter.
1.02 All financial policies shall be consistent with the requirements of the school , college or university.
Section 2 - Dues/Payment of Dues/Delinquency/Resignation
2.01 All assessed dues for each member shall be forwarded to AITP Headquarters.
2.02 The student chapter Board of Directors may levy additional dues in whole dollar amounts upon student chapter members for the sole benefit of the student chapter, provided such benefits are for purposes consistent with the general aims and purposes of the student chapter.
2.03 All assessed dues of the student chapter shall be payable on such dates and in such manner as may be prescribed by the AITP Board of Directors for AITP dues and by the student chapter Board of Directors for student chapter dues. Dues, if paid by someone other than the member, may be credited from one member to another when requested by the payer.
2.04 Members who have not paid their dues by a specified date after the final invoice shall be dropped and shall ceased to be members, and shall no longer be eligible for any membership benefits. The student chapter and AITP Headquarters shall cooperate in encouraging prompt payment of dues.
2.05 Any member may resign at any time, but such resignation shall not become effective until accepted by the Board of Directors of the student chapter and all dues obligations to the student chapter and the AITP have been paid in full. Those submitting resignation shall not be entitled to rebates of dues paid.
Section 3 -Fiscal Year
3.01 The student chapter's fiscal year will coincide with the fiscal year of the AITP.
Section 4 - Liabilities
4.01 The student chapter Board of Directors shall have no power to assume liabilities on behalf of the student chapter for an amount in excess of the current funds of the student chapter. The student chapter shall never pay, assume or become responsible for the personal or unapproved debts of liabilities of any individual member or officer of the student chapter.
Section 5 - Dissolution of the Student Chapter
5.01 In the event of dissolution of the student chapter, after paying or making provision for payment of all liabilities of the chapter, the Board of Directors of the student chapter shall distribute any remaining funds and assets of the student chapter back to the AITP, or to such other organizations as shall at the time qualify as tax exempt under Section 501(c)(^) or Section 501(c)(3) of the Internal Review code of 1986, or corresponding provision of any future United States revenue law, selected by a two-thirds (2/3) majority approval of the student chapter membership.
Section 6 - Expenditure Limitations
6.01 A majority vote of the Board members present at a duly called meeting with a quorum present shall approve all expenditures to one party or for one purpose over the course of one semester of no more than one hundred dollars ($100.00), but never more than available funds, and shall be the act of the Board of Directors, unless the vote of a greater number is required by these Bylaws.
6.02 A majority vote of the student chapter members present at a duly called meeting with a quorum present shall approve all expenditures greater than one hundred dollars ($100.00), but never more than available funds.
ARTICLE VII - Standing Rules and Operating Procedures
Section 1 - Establishment of Standing Rules and Operating Procedures
1.01 The Board of Directors may formulate Standing Rules and Operating Procedures to supplement these Bylaws, so long as they do not conflict with these Bylaws or with AITP Bylaws and Operating Procedures. Each Standing Rule adopted shall become an appendix to the Bylaws.
Section 2 - Approval Procedures
2 .01 Standing Rules and Operating Procedures may be adopted by a two-thirds (2/3) vote of the Board of Directors at any meeting of the Board of Directors provided a quorum is present. Notice of proposed changes shall be submitted to each member of the Board of Directors at least ten (10) days prior to such meeting.
Section 1 - Designation
1.01 The elected officers of the student chapter shall be President, Vice President, Secretary and Treasurer.
Section 2 - Duties of the President
2.01 The President shall be the chief executive officer of the student chapter. The President shall be an ex officio member of all student chapter committees, with the exception of the Nominating Committee.
2.02 The President shall:
- preside at all meetings of the student chapter and its Board of Directors
- call special meetings as he or she deems necessary
- exercise general supervision over the activities and welfare of the student chapter
- enforce the Constitution, By-Laws and other regulations of the student chapter
- communicate with the other members of the Board of Directors concerning matters of policy
- communicate the needs of the student chapter to ASISU and other organizations
- fulfill any duties usually associated with this office not specifically mentioned in this Constitution
Section 3 - Duties of the Vice President
3.01 The Vice President shall:
- preside in the absence of the president
- assist all committees and keep the president informed of their progress
Section 4 - Duties of the Secretary
4.01 The Secretary shall:
- take the minutes and record attendance of all business meetings
- submit attendance and activity forms to ASISU
- control all student chapter records, including archival records, except financial and committee records
- forward all membership records to AITP headquarters promptly
- maintain a file of the correct names and address of all student chapter members
- ensure distribution of mail to each organization
4.02 The Secretary shall be required to keep records and prepare reports as may be requested by the student chapter Board of Directors, AITP Headquarters or the AITP Board of Directors as required by law.
Section 5 - Duties of the Treasurer
5.01 The Treasurer shall:
- receive and disburse the funds of the student chapter
- keep and preserve proper vouchers and books of accounts
- deposit student chapter funds in the ASISU accounts
- disburse money only for approved investments or upon approved vouchers and in accordance with approved procedures
- submit a monthly financial report to the Board of Directors, an annual report to the student chapter membership and such reports as may be requested by the national AITP office
5.02 The student chapter vouchers and books of accounts shall be open to inspection and subject to audit at any time by an auditing committee duly appointed by the President.
Section 6 - Executive Officer Attendance
6.01 Executive officers are required to attend all regularly scheduled meetings. If an officer misses two meetings, a warning will be issued; if a third meeting is missed, the individual will be subject to removal as determined by the executive board.
Section 1 - Annual Business
1.01 An annual student chapter business meeting for the election of officers and for the transaction of other business concerning the affairs of this student chapter shall be held once each year. The student chapter shall send notice of the annual meeting to each member of the student chapter at least thirty (30) days in advance of the meeting.
Section 2 - Board of Directors
2.01 The student chapter Board of Directors shall meet a minimum of six (6) times each year. The time, date, and location of each meeting shall be at the discretion of the student chapter President. The student chapter President shall notify each member of the Board of Directors and committee chairperson at least thirty (30) days in advance of the meeting.
Section 3 - Regular Meetings
3.01 There shall be at least six (6) regular monthly meetings of the student chapter membership during the regular school year. Five (5) of these meetings shall be instructive or promotional with respect to the purposes of the student chapter. The time and place of meetings shall be determined by the student chapter President. All members shall be notified at least five (5) days in advance of the meeting.
Section 4 - Special Meetings
4.01 Special meetings may be held at any time upon the authorization of the student chapter Board of Directors, student chapter President or by written request of twenty-five percent (25%) of the student chapter membership. Notice shall be sent to student chapter members at least thirty (30) days prior to the meeting.
Section 5 - Standard of Meetings
4.01 The following agenda shall serve as a guideline for the standard of meetings for the student chapter:
- Roll call
- Reading of minutes
- Old business
- New business
- Adjournment
Section 1 - Voting
1.01 Each member in good standing shall be entitled to one vote on each matter submitted to a vote of the members.
1.02 At any meeting of the members, a member entitled to vote may vote in person or by written proxy.
1.03 Unless otherwise provided by these bylaws, the act of a majority of the members present in person or by written proxy at a meeting at which a quorum is present shall be the act of the members.
1.04 A majority vote of the board members present at a duly called meeting with a quorum present shall approve the budget of the group, the expenditure of funds of the group, but never more than available funds, the assessment, if any, of dues for the group, and shall be the act of the Board of Directors, unless the vote of a greater number is required by these Bylaws.
Section 2 - Quorum
2.01 One-third (1/3) of the members of the student chapter, whether present in person or by written proxy, shall constitute a quorum at any meeting of the members.
2.02 Two-thirds (2/3) of the Board of Directors of the student chapter, whether present in person or by written proxy, shall constitute a quorum at any meeting of the Board of Directors.
Section 1 - Robert's Rules of Order
1.01 Rules contained in Robert's Rules of Order, Revised, most recent edition, shall govern in all cases to which they are applicable, provided they do not conflict with the Bylaws and Standing Rules of this student chapter or AITP Bylaws.
Section 1 - Establishment of Committees
The Board of Directors may establish such additional committees considered necessary to accomplish the student chapter's objectives. The standing committees are as follows:
1.01 Auditing Committee-Whose duty shall be to audit the books of the Treasurer of the student chapter at the close of the fiscal year. The committee shall be appointed annually.
1.02 Bylaws Committee-Whose duty shall be to review the Bylaws of the student chapter and make such recommendations as are necessary to keep the Bylaws up-to-date.
1.03 Nominating Committee-Whose duty shall be, prior to the annual business meeting, to prepare nominations for officers and learn the availability of such nominees to serve in those positions.
1.04 Membership Committee-Whose duty shall be to promote and retain membership in the student chapter and to submit applications for membership to the Board of Directors of the student chapter in accordance with these Bylaws.
1.05 Publicity Committee-Whose duty shall be to make certain that all membership meetings, as well as other activities, are duly publicized and that a regular newsletter is provided to all members.
1.06 Program/Education/Arrangements Committee-Whose duty shall be to make all arrangements for regular meetings of the student chapter and to establish educational programs for the chapter membership a well as for individuals interested in information technology.
Section 2 - Staffing of Committees
2.01 Committee chairpersons, who shall be members in good standing of the student chapter, shall be appointed by the President of the student chapter or his/her designee. Committee members, who shall be members in good standing of the student chapter shall be appointed by the committee chairperson. Committee chairpersons may be removed from their responsibilities as considered necessary by written notification of any officer of the student chapter with concurrence of the President of the student chapter.
Section 3 - Responsibilities of Committees
3.01 Goals and objectives of committees shall be set annually at officer planning meetings held for that purpose at the discretion of the President of the student chapter. Specific duties and structure of each committee within the student chapter are as defined in these Bylaws and the Operating Procedures of the student chapter.Section 4 - Reporting of Committees
4.01 The chairperson of each committee shall prepare written reports of the activities and recommendations of the committee, and shall present them at business meetings of the student chapter.
Section 1 - Restrictions
1.01 This student chapter shall not discriminate on the basis or race, sex, religion, national origin, age or disability, and shall abstain from any political or labor affiliation or endorsement for public office.
ARTICLE XIV - Official Publication
Section 1 - Publications
1.01 The student chapter may produce a newsletter. This newsletter, if produced, shall be the official publication of the student chapter.
Section 1 - Records
1.01 The student chapter shall keep correct and complete books and records of accounts and shall also keep minutes of the proceedings of its members, Board of Directors, and committees having any of the authority of the Board of Directors, and shall keep a record giving the names and addresses of the members entitled to vote.
ARTICLE XVI - Bylaws Amendments
Section 1 - Bylaws
1.01 These Bylaws may be altered, amended or repealed, and new bylaws may be adopted by a two-thirds (2/3) majority of the chapter members at any regular or special meeting of the members, provided that proposed Bylaws amendments are approved by the Board of Directors, then sent to all chapter members at least thirty (30) days in advance of the meeting. AITP Policy and Procedures govern the process for handling Bylaws amendments for AITP sub-units.