General fee refunds. The Refund Policy applies to all for-credit classes regardless of location of the class.
All fee refunds are paid by University check.
When students enrolled in for-credit classes withdraw from Idaho State University or make schedule changes that reduce their total fee obligation, refunds are made on the following basis:
General University fees paid without use of a fee reduction program:
Refunds are calculated and authorized by the Office of Financial Services. The drop/withdrawal date is the actual date the drop or withdrawal form is received by an authorized University office or automated system.
Refunds of registration charges for full-time fees, part-time credit hour fees, nonresident tuition, professional program fees, and departmental fees are calculated on the total amount of fees paid, using the first official day of the University semester or session as the starting date.
First time students at ISU who receive Federal Financial Aid may have their refund determined on a pro-rata basis per Federal guidelines.
Percentage refund of computed base:
Academic and School of Applied Technology Semester:
Before and during the first week of classes 100%
(less a registration processing charge of $10)
During the second week of classes 75%
During the third and fourth week of classes 50%
After the fourth week of classes NO REFUNDS
School of Applied Technology Session:
Before and during the first week of classes 100% (less a registration processing charge of $10)
During the second week of classes 50%
After the second week of classes NO REFUNDS
For classes, seminars and workshops with non-standard starting and ending dates, refund requests are reviewed on an exception basis. The starting and ending dates are those designated by the University registrar.
This policy does not include the advance deposit required by the School of Applied Technology. Contact the School of Applied Technology Student Services at 236-2622 for these refund deadlines.
Non-refundable fee charges/payments:
- The State Board of Education authorized reduced fee charges. (Examples include but are not limited to faculty/staff reduced fees, senior citizen reduced fees, education contract classes, etc.)
Any amounts paid to satisfy fees/charges due from previous terms.
- Amounts paid for student health insurance and student malpractice insurance.
Refunds for exceptional circumstances:
In specific cases, as listed below, a full refund of the registration fee, credit hour fee, nonresident tuition and professional fees will be granted following official withdrawal from school, provided the withdrawal process is completed during the first half of the semester or session (i.e., first eight weeks of a semester, first four weeks of a session). Proper documentation must be presented and approval granted by the offices of Student Affairs and Financial Services before the refund will be processed.
- Induction of the student into the U. S. armed forces.
- Incapacitating illness or injury which prevents the student from returning to school for the remainder of the term. A medical withdrawal must be processed through the University Student Health Center.
- Death of a student.
- Death of spouse, child, parent, or legal guardian of student.
Deductions from calculated/authorized refund:
The University reserves the right to deduct from refunds any amounts due the University. Refunds of actual fees for the term, less any remaining fee loan balances for the term, are used to offset financial aid awarded as prioritized below:
- Agency authorizations for payment of actual fees.
- University authorizations specifically for the payment of fees (i.e., graduate teaching assistant, athletics, etc.)
- Federal aid programs (see Financial Aids Handbook for priority).
- Miscellaneous outstanding balances due the University.
- University loan programs.
- University and donor scholarship programs.
Any balance is refunded to the student.
Payment of refund to student:
A check for the balance is mailed to the home address of the student with an itemized statement of deductions.Refund checks are not processed until four weeks after the start of the term or until at least three weeks after the actual date of payment for the term.
Registration refund appeals:
Contact the Dean of Student Affairs or the University Controller for information on the University registration fee refund appeal process. Appeals should be submitted in writing before the end of the term for which the student is appealing.
Room and Board Fees.
Students who fail to complete their agreement with the University Housing Office will have their board fees pro-rated and, after appropriate penalties have been deducted, may receive a refund. See the Terms and Conditions of Residence section of the Residence Life and Apartment Agreements for details on the penalties for room violations.
The cancellation of registration and withholding of academic credit of any student with a delinquent account or an unsatisfactory financial relationship with the Business Office is authorized, without further notice, provided an attempt has been made to notify the student by the campus department in which the hold originated. This regulation may be invoked at the discretion of the financial vice president in cases of disregard in the settlement of returned checks, residence hall damage, library fines, telephone toll charges, overdue notes, traffic fines, room and/or board charges, apartment rental charges, etc.
Dishonored Check Policy
A charge of $15 is assessed each time a check is returned; this amount is charged to the students account and s/he is so notified. If the check is not cleared within ten days, a second notice is sent and a hold placed on his/her records.
Any check tendered in payment of registration fees and subsequently returned by the bank will result in automatic postponement of the students registration.
In the case of a check tendered in payment for room and board and subsequently returned by the bank, the student is notified immediately and allowed not more than five days for the check to clear. If not cleared within that time, the students meal ticket and/or room reservations is canceled.
Idaho State University Academic Information
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Revised: May 5, 1995