Notice of Intent (NOI) Instructions and Information
The Notice of Intent is an external document created by the State Board of Education (SBOE) and is used to notify the Board and other state institutions of the intention to add new, modify existing, or discontinue degree programs or initiate other changes. The NOI form is used internally at ISU to notify appropriate review committees – Curriculum Council, Research Coordinating Council, Faculty Senate, and/or Graduate Council, and Academic Council – of the proposed changes. Once an NOI has been approved by one or more of these Councils, it is forwarded to the Board for approval.
The Notice of Intent is required when seeking approval to:
- Add, modify, or discontinue an instructional degree program
- Add, modify, or discontinue a program major, minor, option, or emphasis area
- Create, rename, or delete a research, instructional, or service institute or center
- Create, rename, or delete an instructional unit (division, department, school, or college)
Effective May 2008, in addition to the NOI form, ISU requires completion of a Resource Allocation and Impact Summary, which provides additional information pertaining to funding of the program and the impact of the program on institutional resources (e.g., Library, Information Technology Services, and Facilities Services).
Both the Notice of Intent and the Resource Allocation and Impact Summary must be completed with required signatures prior to being submitted to the Office of Academic Affairs by the College Dean. The college dean is responsible for securing the necessary signatures from the Library, Information Technology Services, and Facility Services.
FORMS
- NOI Flowchart
- NOI Routing Sheet
- *NEW* NOI Proposal Form - Updated by State Board May 2010. All new NOI's must use this version.
- NOI Resource Allocation and Impact Summary Form. Please note there are seven (7) separate worksheets (tabs along the bottom) in this Excel file that must be completed.
REVIEW PROCESS
- The department chair, program director, or dean initiates the NOI and completes the Routing Sheet, NOI, and Resource Allocation and Impact Summary listed above. The dean’s office is responsible for obtaining signatures from the Library, Information Technology Services, and Facilities Services required for the Resource Allocation and Impact Summary.
- Once all signatures are obtained, the dean’s office will forward both a signed paper copy and an electronic copy (Word/Excel not pdf's) of the documents to the Office of Academic Affairs (Stop 8063).
- An ISU Tracking Number will be assigned to the NOI by the Office of Academic Affairs, and the NOI and Resource Allocation and Impact Summary forms will be forwarded to the appropriate institutional review committee:
- Curriculum Council for undergraduate programs (also must be approved by Faculty Senate)
- Graduate Council for graduate programs
- Research Coordinating Council for research centers and institutes (also must be approved by Faculty Senate)
- Council of Deans for administrative changes (to form departments, change name of department, add a new administrative units, etc.)
- If the NOI is for development of a new graduate program, once the NOI has been approved by the Board a Full Proposal will then need to be developed. The Full Proposal expands on the NOI and requires additional information about the program being proposed. For a new doctoral program, an external peer review is also required. The Full Proposal is submitted to the Graduate Council for review and then to the Academic Council for Review. The Graduate School will assist departments in developing the Full Proposal and external peer review. All Full Proposals are reviewed by the full Board at a regularly scheduled Board meeting.
IMPORTANT REMINDERS
To expedite the review process, it is critical all required forms be complete and accurate. Incomplete or inaccurate information may cause substantial delays as the documents will be returned to the originating college for completion and/or clarification. Common oversights and omissions include:
- Inaccurate or missing CIP Code
- Missing signed Resource Allocation and Impact Summary forms from the Library, Information Technology Services, and Facilities Services
- Not using the current NOI form (the Board changes the form from time to time, so be sure to use the form available on this website)
- Missing attachments or appendices referenced in the NOI
- Inaccurate or incomplete budget calculations (all budget information required in the NOI and the Resource Allocation and Tracking Summary must be complete).
- If the proposed program is not listed in the current 8-Year Plan, justification for requesting approval of the program must be included in the NOI.
If you have any questions, please contact Kelly Plummer Sherrard in the Office of Academic Affairs at 282-5482. Forward the electronic copy of the NOI to plumkell@isu.edu. You can download all the information in one document and print for your records (they are not interactive documents).